Google Calendar - Setup & usage
Follow these steps to connect Google Calendar, create connected KPIs, and keep syncs healthy.
Before you connect
Confirm you have admin or integrator access to the Google Calendar account you want to measure.
Connection uses OAuth 2.0.
Only connect accounts your organisation owns or is authorised to report on.
Connect
Open Calendar, then Settings, then Connections.
Choose Connect on Google Calendar and approve the Google consent screen.
Allow pop-ups if the consent window is blocked.
After it connects, pick which Google calendars count as busy time.
What to leave on
Google Tasks calendar is on by default. Scheduled work then appears on a separate Elevale Tasks calendar in Google, marked busy.
Turn that switch off if you only want to import busy time and send meeting invites.
Use Sync now on the connection if a new Google event is not blocking the week yet.
Meetings and leave
Create the meeting in Elevale. See Creating meetings.
Guests receive the Google invite when they have an email address. Their RSVP updates on the meeting.
Approved leave is written to Google as busy time while this connection is active.
Troubleshooting
No busy time - pick at least one calendar on the connection, then Sync now.
Invite has no join link - the link comes from the connected calendar. Confirm the connection is active.
Work blocks missing in Google - turn Google Tasks calendar on under Export work blocks, then schedule the work again.
Create connected KPIs
On KPIs & Dashboards, create a KPI, choose Connected, and pick your Google Calendar connection.
Select a data point from the catalog (see the Data points article in this folder for the full list).
Set a sync frequency. An initial sync runs after save; use Resync on the KPI card for on-demand updates.
Review last sync time and error messages on the KPI detail page. Reconnect in Integrations if auth expires.
Sync frequency guidance
Daily - traffic, ads, engineering, and operational metrics reviewed weekly.
Weekly - summary KPIs for leadership dashboards.
Monthly / quarterly - finance and board-level accounting metrics.
Match frequency to how often you review the metric. Use Resync after configuration changes.
Disconnect and data retention
Disconnect from Workspace Settings → Integrations to revoke stored credentials and stop scheduled syncs.
Previously synced KPI history remains until you delete or convert those KPIs.
Subprocessors and data handling: Subprocessors and integrations